What is a Management Certificate?
A management certificate is a document recorded with the county that provides information about the management of an HOA. The Texas Property Code requires the management certificate to contain certain information: Texas Property Code Section 209.004 contains the list of information that must be included in a property owners’ association management certificate. Texas Property Code Section 82.116 contains the list of information that must be included in a condominium unit owners’ association.
Management Certificate Filing Requirements
Property Owners’ Associations
POAs governed by Chapter 209 of the Texas Property Code must electronically file their management certificate (or an amended management certificate) with the Texas Real Estate Commission (TREC) via hoa.texas.gov no later than seven days after the date the certificate or amended certificate is filed with the county clerk.
Condominium Unit Owners’ Associations
COAs governed by Chapter 82 of the Texas Property Code that have filed a management certificate or amended management certificate with the county clerk before September 1, 2025, have until March 1, 2026, to electronically file the management certificate with TREC.
For any management certificate or amended management certificate filed with the county clerk on or after September 1, 2025, the COA will be required to file the certificate or amended certificate with TREC no later than seven days after the date the certificate or amended certificate is filed with the county clerk.
Amended Management Certificates
Texas law requires an HOA amend its certificate, record it with the county, and file it with TREC via hoa.texas.gov when there is a change to any information on the management certificate. For example, an HOA would need to amend its management certificate if there is a change in the HOA’s name or the mailing address.